Talent Submission and Opportunity Notice

Pholio ("Pholio," "we," "us," or "our") operates a service through which an individual Talent user, or an authorized parent or guardian for a minor, can prepare and send materials to an identified Recipient.

"Recipient" can mean a talent or modeling agency, model management company, casting organization, event producer, fashion-week organizer, brand, client, or other organization identified for the particular submission. "Talent" means the person whose profile and materials are submitted.

Pholio controls the Platform account, technical transmission, and consent or audit records described here. A Recipient that determines its own evaluation, retention, selection, work, or publicity purposes is an independent controller or business for that activity unless an opportunity-specific notice says otherwise.

This Notice supplements the Privacy Policy, Terms of Service, AI Notice, Community and Safety Guidelines, and the specific opportunity details shown to Talent.

A submission can include the following categories to the extent selected, required, available in the account, generated by the Platform, or stated for the opportunity:

Measurements, ethnicity or heritage, age, gender information, images, and appearance descriptors can be sensitive in context and can reveal or correlate with protected characteristics. Provide only information reasonably necessary for the stated purpose.

Pholio may use automated systems for completeness, image analysis, embeddings, semantic search, compatibility, quality, ranking, or sorting. Depending on the feature, inputs can include profile text, images, location, age band, gender or division information, measurements, body type, ethnicity or heritage, and Recipient criteria. See the AI Notice.

Image analysis and profile embeddings are separate processing activities. An image-setting choice does not necessarily disable embeddings or historical outputs. An opportunity-specific notice may state that automated ranking is disabled.

A Recipient remains responsible for human review and for any bias audit, candidate notice, alternative process, accommodation, discrimination, or automated-decision obligation. Talent may contact privacy@pholio.studio to object to qualifying profiling or request human review.

Talent directs Pholio to transmit the selected package to the identified Recipient. Authorized Recipient personnel can include owners, agents, bookers, scouts, casting staff, event personnel, client personnel, or administrators with a legitimate role for the stated purpose.

The Recipient may view, print, export, download, or internally share submitted materials as reasonably necessary for evaluation and administration, subject to its agreement with Pholio and applicable law. A later profile or media update can affect current information displayed alongside the historical application.

The submission itself is not a public application. It does not automatically change separate public-portfolio or discoverability settings. Information already public or discoverable remains available independently of the submission.

A Recipient can retain an independent copy. Pholio can restrict future in-product access but cannot recall every print, download, screenshot, cache, communication, or external record.

A submission does not create representation, management, employment, independent-contractor, fiduciary, partnership, joint-venture, confidential, booking, client, or other legal relationship. Any later relationship requires a separate agreement between the relevant parties.

As part of the standard Platform transmission service, Pholio does not sign for Talent, negotiate compensation or commissions on Talent's behalf, issue a work permit, establish immigration status, or accept an engagement for Talent.

No submission guarantees review, response, interview, meeting, representation, selection, booking, engagement, work, permit, travel, compensation, or income. A Platform score, status, invitation, or Recipient listing is not a professional license, background check, government approval, or safety guarantee.

A Pholio subscription is payment for software features, not payment to the Recipient, a commission, a success fee, or payment to secure selection.

A free or paid plan can have different Platform quotas, presentation tools, or routing features if those differences are disclosed in the product or checkout. Those differences do not guarantee review or an outcome.

An opportunity-specific rule may require that participation be free and that subscription status, paid routing, ranking, or visibility not affect eligibility or selection. The opportunity-specific rule controls.

Do not pay a Recipient or third party for guaranteed selection, work, immigration status, or earnings. Report a deceptive payment demand to legal@pholio.studio.

Users under 13 may not create a Pholio account or submit materials. A user aged 13 to 17 requires guardian knowledge, supervision, and authorization and remains subject to any higher minimum age set for the opportunity.

A guardian email, consent link, or account record is not proof of the guardian's identity, adulthood, relationship, custody, or legal authority. Pholio may request additional evidence or restrict a profile or submission.

Guardian authorization to transmit a package is not consent to employment, independent-contractor work, travel, fitting, test shoot, medical examination, nudity, publicity, merchandising, digital-replica use, power of attorney, or a representation agreement.

Child-performer permits, employer certificates, advance notice, school and work-hour limits, trust accounts, responsible adults, chaperones, safety measures, insurance, and other requirements may apply before work. A self-reported "work permit on file" indicator is not verification and does not satisfy a Recipient's duties.

Known minors may have separate consent rights for nonessential processing. A guardian authorization does not replace the minor's own choice where applicable law gives that choice to the minor.

Laws can regulate talent agencies, model management companies, employment agencies, clients, event producers, employers, and child-performer engagements. A party's legal role depends on its actual conduct, not only the label used in the Platform.

The party controlling an engagement is responsible for lawful deal terms, pay, overtime, meals, expenses, usage, permits, insurance, workplace safety, harassment policies, supervision, digital-replica authorization, and other client or employer duties that apply.

Talent should independently verify the Recipient, opportunity, location, compensation, usage, cancellation terms, safety arrangements, and any required license or registration. Report impersonation, coercion, exploitation, trafficking, unsafe conduct, or suspicious payment demands to legal@pholio.studio. Immediate danger should be reported to emergency services.

Talent must own or have sufficient license, release, and authority to upload and submit every photograph, recording, and other protected work. The person depicted does not necessarily own the photographer's copyright.

A submission authorizes evaluation for the stated purpose only. It does not authorize Pholio or a Recipient to use Talent's name, image, likeness, voice, or materials in public advertising, event promotion, press, merchandising, sponsorship, model training, or another commercial use.

Publicity and commercial use require a separate lawful basis or release describing the approved media, purpose, channels, territory, duration, editing, compensation if any, and withdrawal or termination terms.

Creation or commercial use of an AI-generated or AI-enhanced digital replica may require separate written approval specifying scope, purpose, duration, and compensation. A general image license or application is not that approval.

Active server-side drafts generally expire after 90 days without renewal; a deleted or expired payload can remain recoverable for approximately seven additional days before purge.

The submitted package is generally scheduled for redaction or deletion approximately 24 months after submission. Status, consent, safety, audit, legal, and limited application records may be kept longer where reasonably necessary or required.

Talent may withdraw while the application is in a withdrawable state. Withdrawal changes future in-product access and status; it does not undo the historical disclosure, erase all messages or audit records, or recall an independent Recipient copy.

An erasure request is separate from withdrawal. Send a verified request for Pholio-controlled data to privacy@pholio.studio and a separate request to the Recipient for its independent copy. Provider deletion, backups, legal holds, or safety-preservation duties can delay or limit deletion.

Pholio can record the Recipient, opportunity, disclosure version or snapshot, selected package, package fingerprint, submission time, IP address, user agent, Talent confirmation, and linked guardian grant. Those records document the requested transmission; they are not consent to a later contract or secondary use.

A general Terms acceptance or Privacy Policy acknowledgment is separate from optional AI consent, minor consent, marketing consent, subscription consent, an opportunity submission, publicity rights, and digital-replica authorization.

Privacy, access, correction, deletion, profiling, or consent questions: privacy@pholio.studio

Recipient, opportunity, safety, payment-demand, or legal questions: legal@pholio.studio